Register of Directors Typing Service for Corporate Compliance

What a Register of Directors Contains and Key Terms to Know

A register of directors is a statutory record every Indian company must maintain under the Companies Act, 2013. It lists every individual appointed to the board, their designation, appointment date, Director Identification Number (DIN), PAN, and other identifiers required for compliance. The register is kept at the company’s registered office and updated whenever a director joins, resigns, or changes designation.

Typical Columns in a Register of Directors

The standard format prescribed under the Act includes the following columns: Director Identification Number (DIN), Name, Father’s Name, Date of Birth, Designation (managing director, whole-time director, independent director, etc.), Date of Appointment, Date of Cessation (if applicable), PAN, and address. Some companies also record the Digital Signature Certificate (DSC) details and the Director’s Personal Identification Number (DPIN). Below is a stylised example of how these fields appear:

DIN	Name	Designation	Appointment Date	PAN	Date of Birth
[DIN]	[NAME]	Managing Director	[DATE]	[PAN]	[DOB]
[DIN]	[NAME]	Independent Director	[DATE]	[PAN]	[DOB]
[DIN]	[NAME]	Company Secretary	[DATE]	[PAN]	[DOB]

Director Roles and Statutory Acronyms Explained

Several designated roles appear in the register. A managing director is responsible for day-to-day management under board supervision. A whole-time director is employed full-time by the company. An independent director has no material pecuniary relationship with the company, as defined under Section 149 of the Act. The chairman presides over board meetings. CFO (Chief Financial Officer) and company secretary are key managerial personnel. A signatory is authorised to execute documents on behalf of the company. The Director Identification Number (DIN) is a unique eight-digit number allotted by the Ministry of Corporate Affairs (MCA).

Why Companies Need a Typed Copy of the Register of Directors

Companies often hold the register as a scanned image or a physical book. An editable typed DOCX is essential for several compliance and operational needs:

• MCA21 filings, forms such as DIR-12, MGT-7, and AOC-4 often require director details in digital format.
• Internal and statutory audits, auditors typically request an up-to-date typed register for verification.
• Investor due diligence, prospective investors or acquiring entities require a clean digital version.
• Digitisation of historical records, companies transitioning from paper-based records need the register in machine-readable form.
• Cross-border corporate requirements, parent companies abroad may need a typed copy for consolidation or legal submissions.

Having a typed register ready for MCA filings saves time and reduces errors. From our experience processing similar documents, directors’ names written in cursive or faded handwriting are the most common obstacles to accurate digitisation.

Regional Variations in Register Formats Across Indian States

While the Companies Act, 2013 prescribes a uniform template, we have observed layout differences between states. Registers from Maharashtra (Thane, Mumbai) often include additional columns for DIN and PAN alongside the appointment date. In Karnataka (Bangalore), the register may combine the registered office address and director list in a single table. Tamil Nadu and West Bengal (Kolkata) sometimes include a separate column for the director’s date of birth and educational qualification. Delhi, Haryana (Gurgaon), and Uttar Pradesh tend to follow the MCA-prescribed format closely, but the font and table spacing vary. These differences rarely affect compliance, but they do affect how a typing service must handle column alignment.

How to Obtain a Duplicate Register from the Registrar of Companies

If the original register is lost or destroyed, you can request a certified copy from the Registrar of Companies (ROC) where your company is registered. File a standard application (e.g., using the MCA21 e-form INC-28 for certified copies) and pay the prescribed fee. The ROC will provide a scanned copy of the register as maintained on its portal. That scanned copy can then be typed into a clean DOCX using Lekhak’s typing service. Note that the ROC’s copy reflects the last filed list of directors; any subsequent changes must be added separately.

AI Typing vs. Official Certified Translation: What’s Right for Your Use Case

For the vast majority of corporate compliance tasks, MCA filings, internal audits, board packs, a straightforward typed DOCX of the register is sufficient. Lekhak’s AI typing service (self-serve, instant DOCX) is designed for exactly these scenarios. If the register needs to be submitted to a foreign court, embassy, or overseas regulator, an official certified translation may be required even if the source is English (e.g., when the destination authority demands a certified English copy from a document in another language). Lekhak offers certified translation on-demand for such cases. Notarisation, apostille, and embassy attestation are separate government steps arranged with the relevant authority; Lekhak does not perform those itself.

What Lekhak’s AI Typing Service Delivers

Upload a scanned PDF, an image of the register, or a handwritten page to Lekhak. The AI pipeline OCRs the content, identifies columns and rows, and produces a typed DOCX in minutes, not hours or days. Here is what you can expect:

• Preservation of layout, column headers and table structure are retained. If the original has merged cells or unusual spacing, the DOCX approximates it faithfully.
• Text accuracy, typed output matches the source text, including all DINs, PANs, and dates. Handwritten entries are read with high accuracy, though very faint or stylised writing may need manual correction.
• No human translator involved, the output is an accurate machine-generated DOCX, not a translator’s certificate. For uses that require a signed certification, you can request our on-demand certified translation.
• File output, only DOCX format (no PDF, no courier, no physical delivery).

You can see lekhak.app/pricing for current rates per page for typing services.

Notarisation, Apostille, and Embassy Attestation for Cross‑Border Use

If the register of directors must be used outside India, for example, to establish a subsidiary’s board composition in a foreign jurisdiction, additional steps may be required. The document chain typically involves: (1) notarisation by a licensed notary; (2) attestation by the Ministry of External Affairs (MEA) Apostille (if the destination country is a Hague Apostille Convention member); or (3) embassy attestation for non-Hague countries. Lekhak does not perform notarisation, apostille, or embassy attestation. These are separate government acts you arrange with the relevant authority. A certified translation (if needed) is a separate on-demand request.

Frequently Asked Questions

How quickly will I receive the typed DOCX?

Most registers are delivered within minutes after upload. Complex layouts or very faint handwriting may take slightly longer, but still within the same session.

Can Lekhak type a register that is handwritten?

Yes. The AI OCR handles most handwritten English entries. If legibility is poor, we recommend scanning at 300 DPI for best results.

Is my data secure?

Uploaded files are processed in encrypted pipelines and automatically deleted after a short retention period. Lekhak uses industry-standard security measures.

What if the original register has merged cells or coloured text?

The typing service preserves column structure and key formatting. Coloured or highlighted text is noted as plain text in the DOCX; special colour reproduction is not guaranteed.

Can I request corrections after receiving the file?

Yes. The self-serve process allows you to re-upload and re-type the same file at no extra cost during the same session. For persistent issues, our support team helps manually.

Does Lekhak offer certified translation for the register of directors?

Yes, on-demand. If you need a certified translation (e.g., for cross-border submission), you can request it separately. The instant AI typing output is not a certified document.

Will the typed DOCX include the company logo or seal?

The OCR captures text and tables. Logos, stamps, and seals are not replicated in the DOCX output. The typed copy will contain placeholder markers for non-text elements.

What formats can I upload?

PDF, JPG, PNG, WebP, DOC, DOCX, TXT, and Markdown. Excel and PowerPoint files are not supported.

Can I get the register typed in languages other than English?

Yes, Lekhak supports typing in multiple Indian languages (Hindi, Tamil, Bengali, etc.) at the same per-page rate. The source can be in any supported script.

Do I need to sign up to use the typing service?

Yes. A free account gives you 250 credits to test the service, no credit card required. Upload your register and get the typed DOCX immediately.