Polish to Russian Vaccination Certificate Translation for University Admission

What a Polish Vaccination Certificate Contains

A Polish vaccination certificate, known as the Karta Szczepień, is a standardised medical document issued by the healthcare provider that administered the immunisations. It serves as a lifelong record of all vaccinations received, from childhood through adulthood. The certificate lists the patient’s personal details (name, date of birth, PESEL number when available), followed by a chronologically arranged table of vaccines. Each row records the date of administration, the vaccine name, its manufacturer, the batch number, the dose number, and the signature and stamp of the medical professional who performed the vaccination. Booster doses and catch‑up schedules are also captured in the same tabular format. The document is usually printed on official health‑service stationery and bears the stamp of the issuing clinic or primary‑care physician. Because the Karta Szczepień follows a layout designed for quick clinical review, its table‑heavy structure is straightforward for AI‑based extraction and translation while retaining the visual organisation of the original.

Common Polish Vaccination Terms

When you see the original Polish immunisation record, the vocabulary falls into two groups: document‑header terms and the actual vaccine names. The table below lists the most frequent items and their English equivalents, helping you verify what the AI‑translated output captures.

Polish Term	Transliteration	English
Karta Szczepień	Karta Szczepień	Vaccination card
Data wydania	Data wydania	Date of issue
Dawka przypominająca	Dawka przypominająca	Booster dose
BCG	BCG	BCG vaccine
Wirusowe zapalenie wątroby typu B	Wirusowe zapalenie wątroby typu B	Hepatitis B
Odra, świnka, różyczka (OSwR)	Odra, świnka, różyczka	MMR (Measles, Mumps, Rubella)
Błonica, tężec, krztusiec (DTwP/DTP)	Błonica, tężec, krztusiec	DPT (Diphtheria, Tetanus, Pertussis)
Haemophilus influenzae typu b	Haemophilus influenzae typu b	Hib vaccine
Poliomyelitis (polio)	Poliomyelitis	Polio vaccine
Pneumokoki	Pneumokoki	Pneumococcal vaccine

Why Translate a Vaccination Certificate for Russian University Admission

Russian universities routinely require a translated immunisation record as part of the admission dossier, especially for international students enrolling in on‑campus programmes. The translated certificate is used to verify that the applicant has completed the mandatory national vaccination schedule or the equivalent WHO‑recommended immunisations, and it is also reviewed for dormitory clearance. Without an up‑to‑date translation, the admissions office may delay processing or request additional documentation. In practice, applicants often present both the original Polish Karta Szczepień and a Russian‑language version that mirrors the tabular layout, so that university medical officers can quickly check BCG, hepatitis B, DTP, MMR, polio, and pneumococcal coverage dates. Having the translation instantly available, even as an AI‑generated draft, puts the applicant in control of the timeline.

AI Translation vs Human‑Certified Work for Vaccination Records

AI‑powered translation of a Polish immunisation card into Russian is perfectly adequate when the goal is personal review, internal planning, or preparing a draft that will later be reviewed by a sworn translator. The machine output preserves the tabular structure, extracts dates and vaccine names accurately, and delivers the result in minutes, ideal for checking whether your BCG booster is recent enough or what exactly the pneumococcal entry says before you submit the final bundle. However, if the Russian university explicitly requires a notarised translation signed by a sworn translator, an AI‑generated document on its own will not meet that requirement. Many universities accept standard translated records without notarisation, but some state institutions insist on a certified translation. When they do, you will need to engage a qualified translator or translation bureau separately; Lekhak’s AI translation can serve as the foundation draft that speeds up the sworn translator’s work, but it does not replace the sworn certificate. The immunisation record itself is a medical document, and WHO immunisation coverage standards underline the importance of accurate documentation in cross‑border education.

What Lekhak’s AI Translation Produces

When you upload a scanned or photographed Polish vaccination certificate, Lekhak’s AI pipeline detects the source language, extracts the tabular data, and returns a digital DOCX file in Russian. The output keeps the original column‑row arrangement so that vaccine names, dates, and dose numbers appear in the same positions as on the Polish original. Delivery is instantaneous, no waiting, no courier, and no physical paperwork. The DOCX file can be downloaded immediately, edited if needed, and forwarded for review. What the AI output does not include is a translator’s signature, a sworn statement, an apostille, or any form of certification. It is a plain, accurate, machine‑generated translation that works for personal review, draft submissions, and forwarding to a certified translator who will then add the required sworn declaration. For current per‑page rates, see lekhak.app/pricing.

When You Need Notarisation, Apostille, or Embassy Attestation

Poland and Russia are both parties to the Hague Apostille Convention, so a Polish vaccination certificate can be apostilled by the competent Polish authority for use in Russia without further embassy legalisation. If the Russian university requires a certified translation, the typical chain is: obtain a notarised translation from a Russian‑sworn translator based on the original, then have that translation apostilled if the university specifically demands apostille‑level authentication of the translation. Neither the notarisation nor the apostille is something Lekhak provides; these are separate processes you arrange through qualified translators and government offices. In many cases, however, a standard translated record without notarisation is sufficient, check your university’s admission guidelines to confirm.

How to Get a Duplicate of Your Polish Vaccination Certificate

If you have lost the physical Karta Szczepień or the original is damaged, you can request a duplicate from the primary‑care physician who administered the vaccinations or from the immunisation centre that holds your medical records. In Poland, regional sanitary‑epidemiological stations (Stacje Sanitarno‑Epidemiologiczne) also maintain immunisation archives and can issue certified copies upon request. You will typically need to present proof of identity and, if available, your PESEL number. Once you have the duplicate, you can scan or photograph it for immediate AI translation. If your immunisations were given at different centres, a consolidated duplicate can usually be assembled by your current general practitioner.

Frequently Asked Questions

Does Lekhak translate Polish vaccination certificates into Russian?

Yes. Upload a clear scan or photo of the Polish Karta Szczepień, and Lekhak’s AI produces a DOCX file with the table structure preserved in Russian, ready in minutes.

Will the Russian translation show the vaccine names as they appear on the original?

The AI identifies each vaccine entry by its Polish or Latin abbreviation and outputs the standard Russian‑language vaccine name, such as БЦЖ for BCG or АКДС for DTP. Dates and dose numbers stay in their original columns.

Can I use the AI‑translated vaccination certificate for Russian university admission?

Yes, if the university accepts a standard translation without notarisation. Many institutions treat the translated record as a supporting document. If a sworn translation is explicitly required, you can still use the AI version as a draft that a sworn translator then certifies.

Does the AI translation include a translator’s signature or notary stamp?

No. Lekhak’s output is purely AI‑generated; it carries no signature, stamp, or certification of any kind. For a sworn translation you need a separate certified translator.

How fast will I receive the translated vaccination certificate?

The translation is ready within minutes. You download the DOCX file immediately after processing; there is no courier, no waiting queue, and no business‑hour limitation.

What if my vaccination record includes handwritten notes?

Lekhak’s OCR engine works with clear handwriting, but faint or cursive entries may be misread. For best results, upload a high‑resolution scan and verify the output against the original. You can edit the DOCX before submission.

Do I need an apostille for my Polish vaccination certificate to use it in Russia?

If the Russian institution requests an apostilled certificate, you will need to have the original Polish Karta Szczepień apostilled by the competent Polish authority under the Hague Apostille Convention. The apostille is separate from translation and Lekhak does not handle it.

Can I translate a childhood immunisation booklet that spans multiple pages?

Yes. Upload each page as a separate image or combine them into a single PDF. The AI processes multi‑page records and returns the full sequence in one DOCX file.

Which Polish vaccine abbreviations are the most important to translate for university clearance?

BCG, hepatitis B, DTP, polio, MMR, and Hib are the ones Russian medical officers typically look for. The AI output includes all entries, so you will have the complete picture.

What if I need a certified translation later, can I still use the AI version?

Absolutely. Many users obtain the AI translation first to understand the content and then hand the draft to a sworn translator. The DOCX file saves time and cost because the sworn translator does not need to start from scratch.