Translate Nepali Shareholder Register to English: AI vs Certified Translation

What a Nepali Shareholder Register Contains

A Nepali company's shareholder register, also called the register of members, is a statutory record kept under the country's company law framework, much like the register of members required in many jurisdictions. It typically appears as a structured table capturing each shareholder's full name, nationality, address, number and class of shares, the amount paid up on those shares, and any balance still due. Entries often include the date of entry or registration, transfer details, and remarks columns for events like share pledge, transmission, or name cancellation. The register is maintained by the company itself and may be inspected at its registered office. In Nepal, the registrar of companies framework also requires annual filings that cross-reference the register, making it a key document for corporate compliance and foreign due diligence.

Common Nepali Terms Found in a Shareholder Register

The table below lists Nepali vocabulary that frequently appears in shareholder registers, with Devanagari script, romanisation, and the English equivalent you will see in Lekhak's translated DOCX.

Devanagari (Nepali)	Romanisation	English
शेयरधनी	sẽre dhanī	shareholder
शेयर	sẽre	shares
शेयर सङ्ख्या	sẽre saṅkhyā	number of shares
भुक्तानी रकम	bhuktānī rakam	amount paid
बाँकी रकम	bāṅkī rakam	amount due
शेयरधनी दर्ता	sẽre dhanī dartā	shareholder registration
शेयरधनीको नाम खारेज	sẽre dhanīko nām khārej	shareholder name cancellation
उप–दर्ता	up‐dartā	sub–registrar
अध्यक्ष	adhyakṣa	chairman
नागरिकता प्रमाणपत्र	nāgarikatā pramāṇapatra	citizenship certificate

Why Translate a Nepali Shareholder Register to English

An English version of the register serves several practical needs. Foreign investors or parent companies performing due diligence often require an English rendering of the capitalisation table alongside financial statement translation. Immigration pathways such as the EB‑5 investor visa may treat the translated register as proof of investment and source of funds, especially when paired with investment account statement translations. Cross‑border mergers, acquisitions, and compliance filings also rely on the English version to satisfy regulators, law firms, and financial institutions. For legal document translation in litigation or arbitration, an English version of the register is often a foundational exhibit.

AI Translation vs Human‑Certified Translation: When Each Fits

AI translation, such as Lekhak's instant self‑service, excels when you need quick access to the content of a register. It is ideal for internal review, preparing a draft that a lawyer will assess, or assembling supporting material before submitting a visa application. In these scenarios, the goal is understanding and document readiness, not official certification. However, when an embassy, court, or company registrar demands a certified legal translation, with a translator's signed statement of accuracy, AI output alone is not sufficient. In such cases, a human‑certified translation remains the non‑negotiable requirement. AI can still accelerate the preparatory phase: translate the register first, review the data, and then engage a certified professional only for the final submission‑ready version.

What Lekhak’s AI Translation Produces

When you upload a scanned or photographed Nepali shareholder register, Lekhak’s multi‑agent pipeline handles OCR, layout recognition, and translation in minutes. The output is a downloadable DOCX file that preserves the original table structure, columns, rows, and cell values, rendered in English. All numerical data, shareholder counts, and amount fields are retained. What the DOCX does not include is equally important: there is no translator’s certificate, no notarisation statement, and no apostille. The file is a clean, machine‑translated document intended for information, internal use, and draft preparation. You can open it in Microsoft Word or any DOCX‑compatible editor and review the translated register immediately.

When You Need Notarisation, Apostille, or Embassy Legalisation

If you intend to submit the English version of a Nepali shareholder register to a foreign government authority, an immigration office, a corporate registry, or a court, you will likely need supplementary attestation. This typically involves notarisation of the translated copy, followed by an apostille from the Ministry of Foreign Affairs in Nepal (for Hague Convention countries) or embassy legalisation for non‑Hague destinations. Lekhak does not offer these as self‑service features. However, for users who require certified, notarised, or attested shareholder register translations, Lekhak is making managed services available offline. To discuss your specific needs, please reach Lekhak’s support team via the website; the team will guide you on options and current arrangements.

How to Obtain a Duplicate Shareholder Register from Nepal

If the original register is lost or unavailable, you can request a certified copy from the company that maintains it. Should the company be unable to provide one, for example, if it has been struck off, an alternative is to apply for a certified extract from the Office of the Company Registrar in Nepal. The application typically requires a written request stating your relationship to the company, proof of identity, and details of the shares. Companies House‑style extracts are not issued overnight; processing times depend on the registrar’s office. Having an English translation of the company’s Nepali Incorporation Certificate can sometimes help corroborate the entity’s existence when making such a request.

FAQ

What is the difference between a shareholder register and individual share certificates?

A shareholder register is a single ledger listing all members and their holdings, while share certificates are separate documents issued to each shareholder evidencing ownership of a specific number of shares. The register is the authoritative record; certificates are evidence but can be replaced by the register.

Can I use an AI‑translated shareholder register for a visa application?

It depends on the visa office. Many immigration authorities accept AI translations as part of the supporting dossier, but some, particularly for investor visas, require a certified translation with a translator’s statement. Always check the specific embassy’s document guidelines before submitting.

How quickly does Lekhak’s AI deliver the translated DOCX?

Lekhak’s AI translation for a shareholder register is typically ready within minutes after upload. The exact time depends on file size and server load, but it is not a multi‑day service, you download the DOCX the moment processing completes.

Does Lekhak provide a signed translator’s certificate?

No. Lekhak’s self‑service translation is fully AI‑driven. The output is a machine‑translated DOCX without any human translator’s certification. If a certified translation is mandatory, explore Lekhak’s managed services or engage a certified translator separately.

When must I get a human‑certified translation instead of AI?

Human‑certified translations are mandatory when a court, government agency, or foreign embassy explicitly demands a translator’s signed statement of accuracy. Examples include final submissions in legal proceedings, formal company registrations abroad, and some investor‑visa adjudications.

Is the AI translation suitable for company registration in another country?

For a foreign company registration, a corporate registry may accept an AI translation for initial review, but the final filing often requires a certified translation. Use Lekhak’s AI version as a draft and reference, then obtain a certified version if the registry requires it.

Can I get a notarised or apostilled translation through Lekhak’s website?

Not as a self‑serve option. Lekhak is developing managed services for notarised, apostilled, or embassy‑attested translations. Contact support through the website to enquire about availability and process. The team will explain current options without any upfront commitment.

How do I obtain a duplicate shareholder register if the company no longer exists?

You can apply to the Office of the Company Registrar in Nepal for a certified extract. The process requires identification and proof of your shareholding, and processing times vary. A local representative or agent familiar with Nepali company procedures can assist with the application.

Will the AI translation preserve the exact table format?

Yes. Lekhak’s DOCX output keeps the original rows, columns, and cell layout. Numerical values like share counts and paid‑up amounts appear in the same position as in the source, making it easy to cross‑reference the original Nepali layout.

Can I use the English translation for internal due diligence?

Absolutely. AI translation is well‑suited for internal corporate reviews, investor due diligence, and legal case preparation. The speed and low cost make it practical to translate the register quickly, letting your team understand the ownership structure without waiting for a certified translation.