Japanese Certificate of All Present Matters Translation for Corporate Verification

What a Japanese Certificate of All Present Matters (Toukibo Touhon) Contains

A Certificate of All Present Matters, toukibo touhon (登記簿謄本), is an official extract from the Japanese commercial register that describes a company’s current legal status. The document lists the registered company name (shōgō), head office address, and the purpose of business. It records details of current directors and representative directors, including their names and appointment dates. The extract also shows the total number of authorised shares and the stated capital (shihonkin), which are critical figures for corporate verification. In addition, the toukibo touhon includes a history of registration events, changes in board structure, capital increases, amendments to the articles of incorporation, so that the recipient can see the company’s standing as of the date of issue. Official stamps and seals of the Legal Affairs Bureau appear on each page, confirming the document’s authenticity.

Common Japanese Terms in a Toukibo Touhon

The table below translates recurring kanji compounds that appear in a typical corporate certificate. Familiarity with these terms helps anyone reviewing an AI-generated English translation alongside the original Japanese extract.

Japanese (Kanji)	Romanisation	English
登記簿謄本	tōkibo tōhon	certified copy of commercial register
商号	shōgō	company name
本店	honten	head office
取締役会	torishimariyaku-kai	board of directors
代表取締役	daihyō torishimariyaku	representative director
授権株式数	juken kabushiki-sū	authorised shares
資本金	shihonkin	stated capital
法務局	hōmu-kyoku	Legal Affairs Bureau
設立	setsuritsu	incorporation

Why Companies Translate This Document for Corporate Verification

Cross‑border commercial transactions routinely require proof that a Japanese entity is properly registered and in good standing. An English translation of the toukibo touhon is used for due‑diligence reviews, parent‑subsidiary documentation, and vendor onboarding. Indian companies verifying a Japanese partner or investment target often submit the translated extract alongside Registrar of Companies (ROC) filings or disclosures to the Reserve Bank of India under FEMA. The translation also supports bank‑account opening for a Japanese subsidiary’s branch in another country, and it helps legal teams confirm the identity of directors before signing a commercial agreement. Because the original document is entirely in Japanese, a quick, accurate English version speeds up the initial verification stage without waiting for a certified translation.

AI Translation vs Human-Certified Work for Japanese Corporate Certificates

An AI‑generated English translation, like the DOCX file Lekhak produces in minutes, serves internal review, early‑stage verification, and pre‑submission drafting well. It preserves the table layout, romanises company details, and captures stamp annotations so that your team can understand the company’s current registration snapshot immediately. However, the AI output carries no signed certificate and has not been reviewed by a human translator. When a regulator, bank, or court explicitly requires a certified translation with a translator’s signed statement, the AI translation is not a substitute. In such cases you must engage a credentialed human translator or service that issues a formal certificate of accuracy. Many organisations use the instant AI version for internal assessment and then order a certified translation only when necessary.

What Lekhak’s AI Translation Produces

Lekhak processes your uploaded PDF or image of the Japanese certificate and returns a clean, editable DOCX file. The output reproduces the document’s table structure, romanises company and director names, and calls out registry stamps with bracketed annotations such as “[seal of the Legal Affairs Bureau]”. It does not include a translator’s signed certification page, notarisation, or any human‑review guarantee. The translation is intended to give you a faithful, machine‑generated version of the source content in English so that you can review the corporate information quickly. Because the platform runs entirely on AI, the result is ready in minutes, not days, and no courier or physical collection is involved.

When You Need Notarisation, Apostille, or Embassy Attestation

If the English translation must be presented to a government body, a foreign court, or an overseas bank, the recipient may require a combination of notarisation, apostille, or consular attestation. Typically, a Japanese notary first notarises the translator’s signature on the certified translation, after which the document can receive an apostille from the Legal Affairs Bureau under the Hague Apostille Convention for use in member countries. For destinations that are not party to the convention, the document follows a consular‑attestation chain through the Ministry of Justice. If the certificate is intended for India, the Ministry of External Affairs apostille process may apply on top of the Japanese steps. You arrange all such certified and attestation steps separately, Lekhak does not offer them.

How to Obtain a Duplicate Certificate of All Present Matters from Japan

If the original certificate is missing or outdated, the company or its authorised representative can request a fresh toukibo touhon from the Legal Affairs Bureau that has jurisdiction over the registered head office. For example, a company whose head office is in Kyoto would approach the Kyoto District Legal Affairs Bureau. The request typically involves completing a prescribed application form, paying a small fee, and providing details of the company’s registration number. Turnaround is generally a few working days, though it may vary by bureau. The Ministry of Justice website carries the current forms and guidance in Japanese; you may need a local representative to handle the application if you are overseas.

Frequently Asked Questions

What file formats does Lekhak accept for a Japanese certificate?

You can upload PDF, DOCX, JPG, PNG, WebP, and scanned images. The translation platform does not support Excel, PowerPoint, or CAD files.

Does the translation explain each stamp and seal on the document?

Yes. The DOCX output includes bracketed descriptions of official stamps, such as “[round seal of the Legal Affairs Bureau]”, so that you can identify all registry marks without needing to read Japanese.

How fast is Lekhak’s AI translation?

Most certificates are translated in under two minutes. You do not wait for delivery slots or courier services, the translated DOCX is ready for download as soon as processing finishes.

Can I use the AI translation for RBI or FEMA compliance?

The translation gives you an accurate English representation of the Japanese corporate extract, which is useful for early-stage review and internal reference. However, if the Reserve Bank of India or a designated authorised dealer requires a certified translator’s signed statement, you will need a separate certified translation.

What is the difference between a toukibo touhon and a gaiyō?

A toukibo touhon is a full certified copy of the current commercial register entry, with all present matters officially recorded. A gaiyō (概要) is a shorter summary or abstract that may omit historical registration data and is not always considered a complete legal extract.

Is the AI translation certified or notarised?

No. Lekhak’s output is a machine‑generated translation. It does not include a translator’s signed certificate of accuracy, notarisation, apostille, or embassy attestation.

Does the translation retain the original Japanese layout?

The DOCX reproduces the table structure, column alignment, and stamp annotations, but it is not a pixel‑perfect replica of the source document. All key data fields are placed into a clean, editable layout suitable for further annotation or preparation for submission.

Can I use the translation for incorporation or ROC filings in India?

The translation provides an English reference of the company’s registration details, but the Ministry of Corporate Affairs may still require a certified translation and notarised copy for formal filings. Check the specific filing requirements with your company secretary or legal advisor.

What if the Japanese certificate has handwritten entries?

The AI pipeline uses OCR to extract handwritten content. Most printed and clear handwritten entries are captured accurately, but faint or heavily stylised handwriting may result in a placeholder annotation in the translated DOCX. For critical handwritten details, you may want to review the output against the original.

Does Lekhak help with obtaining the toukibo touhon from Japan?

Lekhak is a translation platform only. For obtaining a new certificate from the Legal Affairs Bureau, you or your Japanese representative must submit the request directly to the appropriate bureau.

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