Company Registration Certificate Typing for Due Diligence

What a Company Registration Certificate Contains

A company registration certificate, sometimes called a certificate of incorporation or a certificate of registered matters, is the foundational document issued by the official company registry when a business is formally incorporated. Whether it comes from the Korean court registry, the Indian Registrar of Companies, or an equivalent authority elsewhere, the document typically carries the company's legal name, its unique registration number, the date of incorporation, and the registered office address. You will also see a description of the business purpose or line of activity, details of the initial board of directors and shareholders, statutory references (such as the Korean Capital Market Act for a financial investment services entity), and often an impression or mention of the corporate seal. When the document is in a non‑English script like Korean, the information is laid out in a standardised tabular format that allows an AI typing pipeline to extract each field reliably.

Why People Type This Document for Due Diligence

In cross‑border transactions, corporate verification, and real estate investment due diligence, the certificate of registered matters is a primary source that confirms a company exists, who controls it, and whether it remains active or is in dissolution. From our experience translating similar documents, we have seen investors, law firms, and internal compliance teams upload scanned certificates to produce a clean digital copy for analysis. They need the core data, company name, registration number, shareholder structure, in an editable DOCX so they can compare it against other records, fill due‑diligence checklists, or feed it into a verification template. The goal is often due diligence research that does not require a sworn or notarised copy; a typed, searchable version is enough to flag inconsistencies or to support an internal approval memo.

AI Typing vs Traditional Transcription, When Each Makes Sense

AI‑powered typing, like Lekhak's, converts a scan of a company registration certificate into an editable DOCX in minutes. The process captures text content and basic structure, making it ideal for internal review, due‑diligence analysis, or drafting a verification note. Traditional human transcription is slower and costlier, but a human can reproduce decorative elements or marginal notes that an AI might skip, and a human transcriptionist can be part of a certified workflow. Certified translation is a separate need: if the typed result must be submitted to an embassy, a court, or a registrar, you will likely require a sworn or notarised document prepared by a qualified professional. Lekhak does not provide certified, notarised, or attested services, neither self‑serve nor managed. Its AI typing output gives you a faithful, searchable copy that works well for the research stage before any official filing.

What Lekhak's AI Typing Produces

When you upload a scanned company registration certificate, Lekhak's AI typing service returns a single DOCX file. The output preserves the full text content, company name, registration number, date of incorporation, registered address, shareholder and director particulars, and statutory references, arranged in a clean, linear layout. Because the AI does not re‑create images, graphic elements like the corporate seal, official stamps, and handwritten signatures are not reproduced as pictures; their presence may be noted as text if they are captioned on the original. The DOCX is deliberately plain: there is no translator’s certificate, no notarial statement, and no scan of the original attached. This makes the file immediately usable for corporate verification, real estate investment due‑diligence worksheets, or internal compliance reviews, but it is not a certified copy suitable for official submission to a court registry or an embassy.

When You Need Notarisation, Apostille, or Embassy Attestation

For official use, submitting a company document to a foreign embassy, a court, or a government authority, the typed copy will not be enough. The usual attestation chain requires notarisation of a true copy (or of a certified translation), followed by apostille or embassy legalisation. In India, the Ministry of External Affairs issues apostilles for countries that are party to the Hague Apostille Convention; for non‑Hague countries, further embassy attestation is required. Korean‑issued certificates may need similar steps through the Korean Ministry of Foreign Affairs. These processes are handled separately by the applicant through the appropriate authorised channels. Lekhak does not offer notarisation, apostille, or embassy attestation, not as a self‑serve feature and not as a managed add‑on. Its typing service stops at delivering the clean DOCX that you can use to prepare for those formalities.

Regional Variations, Typing Certificates from Korea, India, and Beyond

Lekhak's typing pipeline handles company registration documents from multiple jurisdictions through the same AI workflow. A certificate of registered matters from a real estate investment company registered in Gangnam-gu, Seoul, under the Korean Capital Market Act arrives as a scanned image with Hangul text, a standardised table of registered particulars, and an official stamp. The AI extracts the Korean script fields, registration number, 목적 (purpose), 자본금 (capital), 이사 (directors), 주주 (shareholders), 법인인감 (corporate seal), and delivers them as typed text in the DOCX. For an Indian certificate issued by the Ministry of Corporate Affairs through the Registrar of Companies, the AI reads the bilingual or English‑language fields without any need for translation. The table below lists common Korean terms found in such certificates, with romanisation and an English equivalent, to give you a sense of what the AI captures.

Korean (Hangul)	Romanisation	English
법인등기부등본	beop-in-deung-gi-bu-deung-bon	certificate of corporate registration
등기번호	deung-gi-beon-ho	registration number
상호	sang-ho	trade name / company name
본점	bon-jeom	head office / registered address
목적	mok-jeok	purpose / business objectives
자본금	ja-bon-geum	capital
이사	i-sa	director
주주	ju-ju	shareholder
법인인감	beop-in-in-gam	corporate seal
해산	hae-san	dissolution

How to Get a Duplicate Original Certificate

If the original certificate is lost or too damaged to scan, you will need a fresh certified extract from the issuing authority. In Korea, this involves applying at the court registry that handles the register of companies (법원 등기소); in India, you approach the concerned Registrar of Companies online through the MCA portal. Most jurisdictions now offer an electronic request system that delivers a digitally signed PDF extract you can then upload for typing. Request the extract in its original language, the AI typing service works directly from that scan, and you avoid any intermediary translation errors. Keep the extract safe; it is the document you will later rely on for any attestation chain if official submission becomes necessary.

Frequently Asked Questions

What is a company registration certificate?

It is the official document issued by a national company registry that records a firm's incorporation details, legal name, registration number, date of incorporation, registered office, and initial directors and shareholders. It may be called a certificate of incorporation, certificate of registered matters, or a similar term depending on the jurisdiction.

Why do I need to type (digitise) a company registration certificate for real estate due diligence?

Real estate investment due diligence often requires verifying the existence and ownership of a corporate entity that holds property or acts as an investor. A typed, searchable copy lets you extract key fields, registration number, shareholder names, and company status, and cross‑check them against other records without manually retyping data from a scan.

Does Lekhak provide a certified translation of the typed document?

No. Lekhak does not offer certified, notarised, or sworn translation services. The AI typing output is a clean, editable DOCX suitable for internal review and due diligence, but it carries no translator's certificate and is not prepared for official submission to an embassy or court.

How accurate is Lekhak's AI typing, will it preserve all the details?

The AI pipeline is trained to capture textual content with high fidelity. It preserves all typed and printed fields, registration numbers, names, addresses, statutory references, exactly as they appear. Handwritten annotations, decorative seals, and complex stamps are not re‑created as images; their presence may be noted only if captioned. For a purely textual record, the result matches the original scan line‑by‑line.

Can I use the typed DOCX for official submission to an embassy or court?

Typically not. Embassies, courts, and government registrars usually require a certified true copy or a notarised translation prepared by a qualified professional. The Lekhak DOCX is intended for research, internal review, and pre‑filing preparation. For the actual submission, you will need to arrange certified or notarised documents separately.

Which languages and scripts does the typing service support?

Lekhak's typing service supports 22 Indian languages and over 70 global languages. This includes Korean (Hangul), English, Hindi, Tamil, Bengali, and many others. The AI works directly from the scanned document in its original script, you do not need to provide a translation first.

How do I get started with the free trial?

Visit lekhak.app and sign up with your email, no credit card required. You receive 250 free credits, which you can use for typing, translation, or transcription. Upload your scanned company registration certificate, and the typed DOCX will be ready to download in minutes.

What is the difference between typing and translation?

Typing converts a scanned image or PDF of a document into an editable, typed DOCX in the same language, useful when you need a digital copy but do not need the content in a different language. Translation changes the language of the content. Lekhak offers both as separate self‑serve services.

Can I type a certificate that's in a language I don't understand?

Yes. The typing service reads the visual text and reproduces it accurately in the same script, without requiring you to understand the language. If you later need a translation, you can run the typed output through Lekhak's text translation tool.

Does the AI typing output preserve the original layout and seals?

The DOCX preserves textual content and basic document structure, but it does not re‑create graphic elements like corporate seals, rubber stamps, or logos as images. The layout is simplified for editing and searching, which makes it practical for due‑diligence tasks rather than as a visual replica.