Hindi to English Vaccination Certificate Translation for School Admission

What an Indian Child’s Vaccination Certificate Contains

A typical Hindi-language vaccination certificate records every immunisation administered from birth through the early school years. The card lists the child’s name ([NAME]), date of birth ([DOB]), mother’s or father’s name ([PARENT NAME]), and a series of rows for each vaccine: the vaccine name, the date it was given, the dose number (such as “first dose” or “booster”), and sometimes a space for the health worker’s signature or stamp. The immunisation record follows India’s national vaccination policy and schedule, so you will see entries for BCG, OPV, DPT, Measles-Rubella, Hepatitis B, Rotavirus, Pentavalent, and IPV, among others. In many cases, the card also tracks Vitamin A supplementation and deworming doses. The original is often a folded paper booklet or a laminated card issued by the local health centre or anganwadi, kept carefully by the family for years.

Regional variations across states

State-level health programmes distribute Mother and Child Protection (MCP) cards that may look different in layout but capture identical core data. In Uttar Pradesh, Maharashtra, Tamil Nadu, and other states, the MCP card is a standardised booklet with separate columns for each vaccine and growth milestones. Newer digital records, such as U‑WIN (Universal Immunisation – Win) print‑outs or CoWIN-linked certificates, present the same vaccination history in a cleaner table format, sometimes with a QR code for verification. Despite differences in colour coding, font, and language, every variant contains the child’s identifier, vaccine names, and administration dates, exactly what an English translation needs to convey.

Common Hindi Terms on a Vaccination Card

When a vaccination card is in Hindi, the vaccine names, column headings, and dosage notes are written in Devanagari. Below is a quick reference that matches the terms you will encounter frequently.

Hindi (Devanagari)	Romanisation	English
बीसीजी टीका	BCG teeka	BCG vaccine
ओपीवी टीका	OPV teeka	Oral Polio Vaccine (OPV)
एमआर टीका	MR teeka	Measles‑Rubella (MR) vaccine
डीपीटी टीका	DPT teeka	Diphtheria‑Pertussis‑Tetanus (DPT) vaccine
हेपेटाइटिस बी	Hepatitis B	Hepatitis B vaccine
रोटावायरस का टीका	Rotavirus ka teeka	Rotavirus vaccine
पेंटावैलेंट टीका	Pentavalent teeka	Pentavalent vaccine
खुराक	khuraak	Dose
तारीख	taareekh	Date
बूस्टर खुराक	booster khuraak	Booster dose

Most other text on the card, headings such as “बच्चे का नाम” (child’s name), “जन्म तिथि” (date of birth), and “टीकाकरण रिकॉर्ड” (vaccination record), is straightforward and the AI handles it correctly.

Why Translate a Hindi Vaccination Certificate into English?

The most common reason we see is school admission abroad. International schools routinely ask for a child’s complete immunisation history in English before finalising enrolment, and the US visa medical examination and similar requirements from other countries demand that vaccination records be in English. Parents preparing OCI (Overseas Citizenship of India) documentation, applying for a foreign birth registration, or submitting health forms for a student exchange programme also need an English version. Even when the original booklet has a few English words, the official may require a full, clean translation that matches the original line‑by‑line.

When AI Translation Works, and When You Need Something Official

An instant AI‑generated translation works beautifully when you need to understand the Hindi record, fill out a school‑issued health questionnaire yourself, or confirm that your child’s immunisation schedule is complete before making travel plans. The output is a fully editable DOCX that retains every vaccine name and date, so you can review and present it as a working draft. If the receiving institution specifically demands a certified translation with a certificate of accuracy, Lekhak offers certified translation on‑demand (arranged separately, not part of the self‑serve flow). Notarisation, apostille, and embassy attestation are separate government acts that you arrange with the relevant authorities, a certified translation is often one of the documents those authorities require.

What Lekhak’s AI Translation Delivers

Upload the Hindi vaccination card as a PDF or a clear photo, and the platform’s OCR‑to‑translation pipeline produces an English DOCX in minutes. The translation preserves the original table structure: each vaccine row stays a row, column‑by‑column, with dates written in the international day‑month‑year order. Vaccine names like BCG, OPV, MR, and Pentavalent appear as standard medical terms. Personal identifiers such as [NAME], [DOB], and [PARENT NAME] are carried over exactly as shown. Because the DOCX is editable, you can add a missing booster date or correct a typo before submission. There is no human reviewer in the self‑serve flow, so the output is a best‑effort AI translation, ideal for comprehension, internal review, and pre‑submission checks.

Certified Translation and the Notarisation/Apostille Chain

When an overseas school or immigration authority asks for a “certified” record, they usually mean a translation accompanied by a signed certificate of accuracy. Lekhak’s on‑demand certified translation fulfils that requirement. After a certified translation is prepared, many institutions also require notarisation (a notary verifies the translator’s signature), followed by apostille if the destination country is part of the Hague Convention; India’s Ministry of External Affairs is the designated apostille authority. For countries outside the Hague Convention, embassy attestation replaces apostille. Each of these steps, notarisation, MEA apostille, and embassy attestation, is a government‑driven process you coordinate yourself; they are not part of the DIY translation product. Having a clear English translation ready is the sensible first step in that chain.

Obtaining a Duplicate Vaccination Certificate if the Original Is Lost

If the original Hindi vaccination card is misplaced, the first place to check is the local health centre or anganwadi where the child was immunised. Those facilities often keep manual registers and can issue a duplicate record on request. Parents can also log into the National Immunisation Programme portal or the U‑WIN digital platform to download a print‑out of the child’s vaccination history if the data has been entered digitally. In some states, the Mother and Child Protection card itself is linked to the birth registration system, making retrieval simpler. Once you have the duplicate in Hindi, you can upload it for instant AI translation the same day.

Frequently Asked Questions

Is an AI‑translated vaccination certificate accepted for US school admission?

Sometimes. Many schools accept the translation if the parent attests to its accuracy and the document clearly lists all required vaccines. If the school specifically requires a certified translation, Lekhak’s on‑demand certified service can supply one.

Can I translate the certificate myself using the AI tool for a UK school?

Yes. The self‑serve DOCX is free to edit, so you can add your signature or a cover note. Check the school’s admission checklist, if they require a “certified translation,” arrange the certified version through Lekhak’s on‑demand path.

Does Lekhak’s AI preserve the original table layout?

Absolutely. The output DOCX reproduces the original rows and columns, placing each vaccine name, dose, and date in its own cell. Handwritten cards may need a clean digital photo, but the AI OCR handles most legible handwriting.

How long does the AI translation take?

Minutes. As soon as you upload the file, the platform processes it and delivers the editable DOCX. No waiting for business hours or courier.

What if the original vaccination card has handwritten entries?

The AI OCR reads printed and most handwritten Hindi well, provided the image is sharp and well‑lit. If a date or vaccine name is extremely faint, you can type it into the editable DOCX after translation.

Do I need a notarised translation for a visa medical appointment?

Usually not. Most visa medical panels are satisfied with a clean English translation, especially if it matches the entries in the passport and hospital records. If the embassy specifically instructs you to bring a notarised copy, you will need certified translation plus notarisation.

Can Lekhak translate a vaccination certificate from a photo taken on a phone?

Yes. Upload a clear JPG or PNG, and the platform will extract and translate the text. For the best result, place the card on a flat surface with even lighting before taking the photo.

What is U‑WIN and how does its print‑out differ from the old MCP card?

U‑WIN is India’s digital immunisation platform. Its print‑out resembles a spreadsheet, with standardised column headings and a QR code that can verify the record online. The content, vaccines, dates, doses, is the same as the MCP card.

Is the translated DOCX editable?

Yes. You receive a standard DOCX file that you can open in Microsoft Word or Google Docs. Add a missing booster, adjust date formatting, or insert a reference number before submitting it.

How do I get a certified translation through Lekhak?

When you need a certified translation for official submission, you can request it through Lekhak’s on‑demand service (not self‑serve). The output includes a signed certificate of accuracy. Notarisation and apostille are then handled by you with the appropriate authorities.

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