Certificate of Incorporation Typing Service — Convert Your Scanned Document to Editable DOCX

What an Indian Certificate of Incorporation Contains

An Indian Certificate of Incorporation is the foundational document that confirms a company’s legal existence. Issued by the Registrar of Companies (RoC) under the Ministry of Corporate Affairs, every certificate displays the Corporate Identification Number (CIN), the registered company name, the classification (for example, “Company Limited by Shares”), the date of incorporation, and the digital signature of the Registrar. When a company has undergone a change of name, the certificate carries an endorsement stating the former name and the effective date of the change. The layout follows a uniform template prescribed under the Companies (Incorporation) Rules, 2014, so the information is always presented in a predictable sequence.

Regional RoC Offices and Certificate Uniformity

Whether your certificate was issued by RoC Ahmedabad, RoC Mumbai, or RoC Chennai, the format remains identical because every office operates under the same central framework. The only regional detail that varies is the name of the RoC office and its jurisdiction that appears in the Registrar’s line. For KYC verifications or authority checks performed by banks or overseas institutions, this office designation can matter, it confirms which Registrar validated the incorporation. The uniform structure, however, means that Lekhak’s typing service recognises the standard field positions regardless of which RoC issued the document.

Why People Need a Typed Copy of Their Certificate of Incorporation

A scanned certificate is static; a typed DOCX is editable and searchable. From the translations and typing requests we’ve processed for corporate registration documents, the most common reasons for ordering a typed copy include: digitising company records, updating internal files after a company change of name, fulfilling bank KYC requirements that prefer editable text, sharing with overseas stakeholders who cannot open regional PDF formats, and preparing editable attachments for loan applications. Having the certificate in DOCX also lets you extract fields, CIN, date of incorporation, registered office address, without manually retyping, reducing data-entry errors.

AI Typing vs. Certified Copies: Know the Difference

Lekhak’s instant AI typing extracts and retypes the text from your scanned image into a clean DOCX in minutes. It is a fast, editable digital copy for your day-to-day reference and record-keeping. It is not a certified true copy. Many official submissions, bank mandates, certain court filings, and processes requiring a seal, demand a certified copy issued directly by the RoC or a notarised true copy. Lekhak does not perform notarisation or issue certified copies. If you need a certified translation of your certificate for use abroad, Lekhak offers certified translation on-demand; notarisation and apostille remain separate government acts you arrange with the relevant authority.

What Lekhak’s Typing Service Produces

The output is a single DOCX file that mirrors the structure of your original scanned certificate. All textual fields, company name, CIN, date, RoC office, and any change-of-name endorsement, are typed out with high accuracy through an OCR-based AI pipeline. The file preserves the logical sequence of the document; formatting elements like alignment and spacing are recreated, but intricate graphical elements (the RoC seal or decorative borders) appear as plain text representations. While the accuracy is typically high with clear scans, we recommend a quick review, especially for certificates that contain complex tables or multi-line endorsements. The instant DOCX serves all your internal and editing needs, and see lekhak.app/pricing for current per-page rates.

How to Obtain a Duplicate Certificate of Incorporation from the MCA

If the original certificate is lost, damaged, or you require an officially certified copy, you can apply through the Ministry of Corporate Affairs portal. Log in with your company’s credentials, navigate to the relevant e-form for a certified copy, and pay the prescribed fee. The RoC will process the request and issue a certified duplicate. This government-issued copy carries the Registrar’s digital signature and is the document accepted for legal or regulatory filings. Lekhak’s typed copy is not a substitute for this official duplicate; it is a convenient digital version of what you already have.

Statutes That Govern Company Registration in India

The Companies Act, 2013 is the primary legislation that defines incorporation procedures, certificate requirements, and post-incorporation compliance. Read with the Companies (Incorporation) Rules, 2014, it prescribes the forms, fees, and the uniform format of the Certificate of Incorporation. These rules also set out the procedure for a change of name and the subsequent endorsement on the existing certificate. Knowing the governing statutes is helpful when communicating with foreign banks or legal counsel who may ask for the statutory basis of your company’s constitution.

Notarisation, Apostille, and Embassy Attestation for Corporate Documents

When an Indian Certificate of Incorporation must be presented abroad, it usually needs to pass through a legalisation chain. The standard path starts with notarisation by a notary public, followed by apostille from the Ministry of External Affairs if the destination country is a member of the Hague Apostille Convention. For non-Hague countries, further attestation by the destination country’s embassy may be required. Lekhak does not perform notarisation or apostille; those are separate steps you arrange directly. If your certificate needs a non-English translation along the way, Lekhak’s instant AI translation or on-demand certified translation can supply the required document.

When Translation Is Also Needed

If the country where you plan to use the certificate requires it in a language other than English, Lekhak’s AI translation service can convert the typed English text into over 70 languages in minutes. The output is a DOCX with the translated fields, suitable for initial review or internal use. For official submissions that demand a translator’s signed certificate of accuracy, Lekhak offers certified translation on-demand. The translation and the typing are separate services; you can upload the typed DOCX for translation without re-uploading the scan.

FAQ

What does Lekhak’s typing service actually produce?

The service generates an editable DOCX file that contains the full text from your scanned certificate of incorporation, including CIN, company name, date, RoC office, and any change-of-name endorsement. The layout approximates the original, but the DOCX is for digital use, not a certified copy.

Is the typed copy legally valid as a certificate of incorporation?

No, the instant AI-typed copy is a convenience document for digital records and editing. For legal validity, you need an original or a certified copy issued by the Registrar of Companies. The typed copy does not carry a seal or authorisation.

Can I use the typed DOCX for bank KYC or loan applications?

Some banks may accept it for internal review or pre-filling forms, but most require a certified true copy. Always check with your bank. The typed version can help you complete applications faster by providing editable text.

How does the typing handle a certificate that includes a change of name?

The OCR extracts the endorsement as it appears on the scanned page. The DOCX will show the original company name, the new name, and the effective date of change. The information is typed consecutively, preserving the structure of the original endorsement.

Can Lekhak type a certificate that is handwritten or smudged?

OCR accuracy depends heavily on scan quality. Clear, high-resolution scans yield the best results. Smudged or handwritten text may produce errors, so it is advisable to review the output. Upload the best scan you have for optimal accuracy.

How do I get an official certified copy of my certificate of incorporation?

Apply through the MCA portal using your company’s credentials. Submit the prescribed e-form for a certified copy and pay the fee. The respective RoC will issue a digitally signed certified duplicate, which is the authoritative legal document.

What is the difference between a typed copy and a certified true copy from the Registrar?

A typed copy is an AI-generated digital version of your scan, useful for office records and editing. A certified true copy is an official document issued by the RoC that carries the Registrar’s digital signature and seal, accepted for all legal purposes.

Can Lekhak help with notarisation or apostille for my certificate?

Lekhak does not perform notarisation or apostille. Those are separate government acts you arrange with a notary and, for apostille, the Ministry of External Affairs. If you need a certified translation as part of the legalisation chain, Lekhak provides that on-demand.

Does the typing service include translation if my certificate is in English but I need it in another language?

Typing and translation are separate services. You can first order a typed DOCX, then use Lekhak’s AI translation to produce a translated version in over 70 languages. For official submissions abroad, certified translation is available on-demand.

How long does it take to get the typed DOCX?

The typing is processed almost instantly once you upload the scan. Within minutes, you receive the DOCX file. There is no waiting period for processing, and you can access the file immediately from your Lekhak dashboard.