Memorandum of Association Typing Service: Convert Scanned MoA to Editable DOCX

What an Indian Memorandum of Association Contains

A company’s memorandum of association is its foundational charter, filed with the Registrar of Companies under the Companies Act, 2013. The statute prescribes several mandatory clauses that together define the company’s identity, scope, and relationship with shareholders.

Clause	What It Specifies
Name Clause	The approved name of the company (Private Limited, Public Limited, etc.) as granted by the Registrar.
Registered Office Clause	The state where the company’s registered office is situated.
Objects Clause	The main objects the company is authorised to pursue, along with ancillary activities. Amendments through a special resolution are common when the business evolves.
Liability Clause	A statement that the liability of members is limited (for companies limited by shares).
Capital Clause	The amount of authorised share capital and its division into equity shares of a fixed face value.
Association Clause	A declaration by the subscribers that they wish to form the company, along with their names, addresses, and shareholdings.

The memorandum may later be altered by ordinary or special resolutions, for a name change, a shift in the registered office, or a capital alteration. Many companies retain only a static scanned copy of the original filing, which makes further editing a manual task.

Why People Type a Scanned MoA

A scanned memorandum, whether a PDF from the MCA portal or a photocopy, is a static image. An editable word-processing file becomes necessary the moment the company needs to amend the objects clause, draft a special resolution for a name change, or restructure share capital. Company secretaries and legal advisors routinely extract sections from the MoA for board resolutions, annual filings, and loan documentation. In-house teams also type the scanned text when the original digital file is missing and they need a clean draft for internal review. Reverting to manual retyping from an image introduces formatting errors and consumes hours. Lekhak’s AI typing converts that static scan into an instantly editable DOCX, letting teams focus on the legal substance instead of the typing labour.

AI Typing vs. a Certified True Copy: When to Use Each

Lekhak’s AI typing service creates an exact digital replica of your scanned MoA in minutes. The output is a faithful DOCX file, every section heading, clause numbering, and subscriber detail preserved, ideal for internal drafting, reviewing objects, or preparing resolutions. It is a productivity tool, not a government-issued document.

For uses that demand official status, bank account opening, court evidence, or foreign incorporation, you need a certified true copy obtained from the Registrar of Companies. A certified copy carries the ROC’s digital seal and is recognised as a legal duplicate of the registered memorandum. Keep the two paths separate: AI typing for speed and editing, a certified true copy for external submission where statutory authenticity is required.

What Lekhak’s AI Typing Produces

Upload a scanned image or PDF of your memorandum, and the platform returns a single DOCX file that reproduces the document’s layout and textual content. The AI handles multi-page scans, faded photocopies, and typical office resolutions without manual retyping. Subscriber details, authorised capital figures, and objects clauses appear as they do on the original, only now they are fully editable and searchable. Because the output is a standard word-processing document, you can insert new clauses, strike through obsolete objects, or format the text for a board resolution right away. The entire process takes minutes. For heavily degraded scans, minor character corrections may be needed, but the structural integrity of the MoA remains intact.

When You Need Notarisation, Apostille, or Embassy Attestation for an MoA

If the memorandum must be used abroad, for opening a subsidiary in a foreign jurisdiction or presenting before an overseas authority, it may require notarisation and then apostille or embassy attestation. For countries that are signatories to the Hague Apostille Convention, the Ministry of External Affairs attaches an apostille after the document has been notarised. For non-Hague states, further embassy legalisation follows. These steps are carried out by the competent government offices and are not part of Lekhak’s self-serve platform. Separately, if the MoA is in English and the destination country requires a translated version, Lekhak offers certified translation on‑demand for official submissions. Notarisation and apostille remain procedures you arrange with the relevant authority.

How to Obtain a Registered Copy of Your MoA

If the original memorandum is lost or you need an official duplicate, you can apply for a certified copy through the Ministry of Corporate Affairs portal. The process involves submitting the prescribed application form online, paying the requisite fee, and sometimes filing an affidavit explaining the need for a duplicate. Once approved, the Registrar issues a digitally signed certified true copy that carries the same evidentiary value as the original registered memorandum. This government-issued duplicate is distinct both from an AI-typed DOCX and from a self-attested photocopy; it is the document to present when an authority explicitly demands a copy from the ROC.

Frequently Asked Questions

Can I edit the typed MoA after conversion?

Yes. The AI produces a standard DOCX file. You can change objects, update the capital clause, or insert details of a special resolution directly in Microsoft Word or any compatible word processor.

Is the AI-typed DOCX acceptable for ROC filings?

No. The Registrar requires filings in prescribed e-forms, not a typed memorandum. The typed document is useful for internal drafting and for preparing resolutions that will eventually accompany a filing.

What if my MoA has been altered through multiple special resolutions?

The AI typing faithfully reproduces the exact scan you upload. If the scan reflects only the original clauses, you will need to manually incorporate past amendments into the editable DOCX.

Does Lekhak type MoAs that are in Hindi or a regional language?

Yes. The typing service works with scanned documents in all 22 scheduled Indian languages. A Marathi or Tamil memorandum is typed out in the same script, preserving the original text in an editable format.

Can Lekhak translate the typed memorandum into another language?

If you need the MoA translated from English into a foreign language or from a regional Indian script into English, the platform offers fast AI translation. For official use, a certified translation service is available on‑demand.

How long does the typing process take?

Once you upload the scanned MoA, the AI delivers the editable DOCX within a few minutes. There is no queue or manual review cycle for the self-serve typing workflow.

Do I need to notarise the typed DOCX?

Notarisation is a separate physical authentication performed on an original or certified copy. The typed DOCX is an internal working document; if notarisation is required for an external submission, you will need to present the appropriate original or certified copy to a notary public.

Can the typed DOCX serve as proof of the authorised share capital?

The DOCX replicates the information from your scan, but it is not a certified extract. For official proof of authorised capital, request a certified true copy or a certificate of incorporation from the ROC.

Is the AI typing accurate when the scan has stamps and signatures?

The AI captures the typed and printed text with high accuracy; handwritten notations, faint stamps, and overlapping signatures may not reproduce perfectly. For clean scans, the output closely mirrors the original layout and content.

What if I need to submit the MoA to a foreign embassy for visa purposes?

Embassies usually require a certified true copy, often with apostille or legalisation. Lekhak’s AI typing can give you an editable draft to review, but you will need the ROC-issued certified copy to meet embassy standards.

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