Lekhak: Typing Service for Japanese Employment Insurance Certificates

What a Japanese Employment Insurance Certificate Contains

A Japanese employment insurance certificate (koyō hoken hisha shō) is a document issued by the Public Employment Security Office, commonly called Hello Work. It records an individual’s enrolment in Japan’s national employment insurance scheme. The certificate lists the insured person’s name, date of birth, address, and employment insurance number. It also states the employer’s name, the qualification acquisition date (the date the person became insured), and, when applicable, the loss of qualification date. Depending on the issuing office, the document may include a barcode or a reference number for the employer’s notification record. All data appears in Japanese script, typically on a single card or a single-page certificate form.

Japanese (Kanji/Kana)	Romanisation	English
雇用保険	koyō hoken	Employment insurance
被保険者	hihokensha	Insured person
被保険者番号	hihokensha bangō	Insured person number
資格取得日	shikaku shutoku-bi	Qualification acquisition date
資格喪失日	shikaku sōshitsu-bi	Loss of qualification date
事業所名	jigyōsho mei	Employer name
氏名	shimei	Name
生年月日	seinengappi	Date of birth
住所	jūsho	Address

Why You Might Need a Typed Copy of Your Certificate

Even if you hold the original certificate, a typed digital copy serves several practical needs. When preparing an unemployment insurance claim, having the fields already typed into a DOCX lets you copy data directly into online forms without retyping every character. If your employer or a prospective employer requests verification, a clean typed extract can accompany the scanned original. Many people use a typed version for personal digital record‑keeping or to pre‑fill supporting documents before submission. From our experience with similar employment‑related documents, a typed copy also helps when you later need to translate the content, the clean Japanese text in an editable file reduces OCR errors and speeds up any subsequent translation step.

AI Typing vs. Certified Copies: When Each Fits

Lekhak’s AI typing service turns a scan or photo of your certificate into an editable DOCX file. It reproduces the text in Japanese exactly as it appears on the original, with no endorsement, stamp, or certificate of accuracy. This is a document‑convenience step, not a certified reproduction. For internal reference, preparation of application drafts, or personal archives, an AI‑typed copy is enough.

For official submissions, such as filing an unemployment claim at a Public Employment Security Office, presenting a certificate to a foreign embassy, or satisfying a court requirement, you normally need a certified original issued by Hello Work or a notarised copy. Lekhak does not offer that kind of official document or any notarisation service. Understanding this distinction helps you use the typed copy for what it is good at and go to the right channel when a certified document is required.

What Lekhak’s AI Typing Service Produces

When you upload a Japanese employment insurance certificate through Lekhak’s typing service, you get back a single DOCX file. Every field, from the insured person number to the qualification dates, is typed out in Japanese script, preserving the original order and layout of information. The file contains no translator’s note, no certification stamp, and no notarisation. Typing is completed in minutes, not hours or days. The DOCX can be opened in any word processor that handles Japanese text, so you can edit, copy, or archive the content immediately. The output is a plain transcript, not a certified copy, and carries no guarantee of acceptance by third‑party authorities.

When Notarisation, Apostille, or Attestation Is Needed

If you plan to use a Japanese employment insurance certificate outside Japan, for example, to show employment history to an Indian employer or to support a visa application, you may be asked to present a notarised copy or one bearing an apostille. Japan is a party to the Hague Apostille Convention, so an apostille from the Japanese authority is usually sufficient for use in another member country. For use in India, the document may also need attestation by the Ministry of External Affairs. These steps are separate processes arranged by you through the authorities that issue the original or through a notary public. Lekhak’s role ends at providing a clean typed digital copy; it does not arrange or manage notarisation, apostille, or attestation.

How to Obtain a Duplicate Certificate from Hello Work

If your original certificate is lost or damaged, you can request a re‑issue from the Public Employment Security Office that originally registered you. The general process is straightforward:

• Contact the Hello Work office where you were enrolled. You may need to visit in person or, in some cases, request by post.
• Prepare identification documents, typically your residence card, My Number card, or passport.
• Fill out a re‑issuance application form (saihakko shinseisho) available at the office.
• Pay a small administrative fee if applicable.
• Collect the duplicate certificate, which will carry the official stamp of the issuing office.

Exact requirements vary by office and employment insurance status, so always confirm with the office directly. The duplicate you receive is an original certificate for all official purposes.

Frequently Asked Questions

What is a Japanese employment insurance certificate?

It is a document issued by Hello Work (the Public Employment Security Office) that shows an individual’s enrolment in Japan’s employment insurance system. It records the insured person’s details, employer, and insurance number.

Does Lekhak translate the certificate into English or another language?

No. The typing service reproduces the Japanese text exactly as it appears on the original. If you later need a translation, you can use Lekhak’s separate text translation tool or arrange a human translation.

How long does AI typing take?

Typing a single‑page certificate typically completes in minutes. You receive a DOCX ready for download as soon as processing finishes.

Will the typed DOCX be accepted by Hello Work or a foreign authority?

Usually not. Official submissions require a certified original issued by Hello Work or an appropriately notarised copy. Lekhak provides a plain digital transcript, not a certified document.

Can I use the typed copy for an unemployment insurance claim?

You can use it to pre‑fill application forms or for your own records, but the claim itself must be submitted with the original certificate or a duplicate obtained from Hello Work.

Do you add a translator’s certificate or a signature?

No. Lekhak’s typing output is an unadorned DOCX. It contains no translator’s note, stamp, or certification of any kind.

Can I get the typed copy notarised?

You can take the DOCX you receive from Lekhak to a notary public for notarisation at your own discretion. Lekhak does not provide notarisation services.

What if I need an apostille on my employment insurance certificate?

You will need to obtain the apostille from the Japanese authority (or, for use in India, follow the attestation chain). The process is independent of Lekhak. Use a duplicate certificate from Hello Work as your base document.

Can I type only a part of the certificate?

When you upload the document, Lekhak’s typing service types all text it detects. If you need only certain fields, you can delete the unwanted sections from the resulting DOCX yourself.

How do I get another certificate if I lost mine?

Contact the Hello Work office where you were registered. Present your identification and request a re‑issue. The office will provide a new original certificate.

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